AccessHE is a division of London Higher. London Higher and AccessHE are committed to protecting your personal information and being clear about what information we collect from you and how we use it.
If we make any changes to this policy, we will let you know by revising the updated date, placing an alert on the homepage of the website or corresponding with you directly.
If you have any questions about this policy or our uses of personal data, please contact firstname.lastname@example.org.
A key division of London Higher and the largest network of its kind, AccessHE is the pan-London organisation that aims to support the progression of under-represented groups to higher education (HE). We do this by enabling HE institutions (HEIs), schools and colleges to achieve their objectives on widening access to HE more efficiently and effectively. We are also a partner in the London Uni Connect consortium, which delivers the government-funded Uni Connect Programme in London. Through this we facilitate the delivery of activities and programmes, such as HE taster sessions, mentoring, campus visits, and careers fairs, to prospective students either in school or in community settings.
All personal information provided by you through this website is under the control of AccessHE, who are responsible for taking care of your personal information in line with the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR). This policy may refer to AccessHE as: ‘AccessHE’, ‘our’, ‘us’ or ‘we’. Our registered office is: Woburn House, 20 Tavistock Square, London, WC1H 9HQ.
You can contact us via the following means:
We collect information about individuals who participate in the Uni Connect events and activities we deliver. We do this for the purposes of monitoring, evaluating and reporting on the effectiveness of this work in increasing progression to higher education amongst certain cohorts. The data we collect also enables us to improve the events and activities.
We collect this data under the legal basis ‘Legitimate Interest’ as set out in GDPR under article 6(1)f:
‘processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.’
The legitimate interest for collecting and processing data is to enable the effective running and monitoring of outreach programmes AccessHE is involved in that directly support progression to higher education and social mobility in London.
We collect the following data for the following purposes:
We collect your personal information about participants in our Uni Connect activities so we can measure their effectiveness for students from different backgrounds. To do this, we collect the information detailed below.
Where it is required for the effective review of the outreach activity in question, we may also collect the following special category data, subject to additional condition 9a of the GDPR (obtaining ‘explicit consent’ from individuals) being met:
For the purpose of monitoring the impact of AccessHE’s contribution to the Uni Connect programme, your personal information will also be shared with the London Uni Connect partnership. London Uni Connect is one of 29 partnerships, which provide targeted higher education outreach to young people in years 9 to 13 from areas with low rates of HE progression as part of the Uni Connect programme, which is funded by the Office for Students. The London Uni Connect partnership consists of three networks (AccessHE, Linking London and Aimhigher London) working in collaboration with Kingston University as lead Higher Education Institution.
Personal data collected on learners who are engaged through the Uni Connect programme, will be stored and processed in the Higher Education Access Tracker (HEAT). A copy of HEAT’s data privacy notice can be found here: https://heat.ac.uk/data-privacy-participants/.
Data stored in HEAT will be used for tracking and monitoring purposes. This data will be accessible to AccessHE and London Uni Connect staff.
Our programme is funded by the Office for Students. As part of our funding agreement, data stored in HEAT will also be shared with the Office for Students and the appointed national evaluation suppliers for the Uni Connect programme.
Data stored in HEAT will be shared with the Higher Education Statistics Agency (HESA) in order to link the data of learners engaged in the Uni Connect programme to the HESA dataset. This will help us to track learner progression to and through higher education. Further details can be found in HESA’s collection notice: https://www.hesa.ac.uk/about/regulation/data-protection/notices.
Our HEI members may also record this data on HEAT. Learner progress is tracked to investigate longitudinal impact on attainment, progression and social mobility.
For research, monitoring and tracking purposes AccessHE may share your personal data with the Universities and Colleges Admissions Service (UCAS). This will help us track the outcomes of learners’ applications through the UCAS service.
AccessHE, London Uni Connect or HEI members of AccessHE who have created courses may also share this information with reputable and reliable third parties. The information used for these purposes is aggregated (i.e. combined with other user data) and anonymised, and will not be provided in a way which identifies you. These institutions may include:
We may use the personal information we collect as the basis for research reports investigating the impact that AccessHE programmes and events have on progression to higher education and social mobility. These reports may be published on www.accesshe.ac.uk and/or www.accessheonline.ac.uk and made available to external audiences. You will not be identifiable in this data.
We take steps to make sure we hold your personal information securely and share it with people or organisations who need to access it. For the duration of the Uni Connect project, information will be stored in password-protected folders on AccessHE secure servers and on the AccessHE Online website if use of the platform is required. Information will only be accessed by AccessHE staff.
The AccessHE Online website itself has several layers of protection:
In order to provide our service, we need to transfer information to other organisations. For example, we on occasion use Survey Monkey to collect and process personal data and this entails transfer of the data to the United States, where Survey Monkey’s data storage facilities are located. We make sure these third-party organisations commit to keeping your personal information secure and check their data policies to ensure they are in line with GDPR.
We keep data for extended periods of time to monitor the effectiveness of AccessHE’s Uni Connect activity. We will retain records securely for the duration detailed below and will review our retention periods annually in line with Information Commissioner’s Office guidance and other best practice in the sector.
You have the right, under the GDPR, to request a copy of your personal information we hold, to have it corrected, deleted, or to ask us to stop using it.
To request a copy of the personal information we hold about you – please send your request via email to: email@example.com.
To ask us to change, delete or stop using the personal information we hold about you – please send your request via email to: firstname.lastname@example.org@londonhigher.ac.uk We will always consider your request to make changes to your personal information and write back to confirm the action we have taken.